People Operations Specialist

Do you enjoy keeping things organised while making sure people feel supported and set up for success? Are you curious, detail-oriented, and someone who enjoys finding better ways to make things work? PassiveLogic is looking for a proactive People Operations Specialist who wants to grow their skills while helping build thoughtful, reliable, and people-focused processes in a fast-growing team.

This is a career-defining opportunity to play a crucial role in a hyper-scale AI company that is transforming the future of autonomous systems, energy, and the built environment. As our People Operations Specialist you’ll shape the day-to-day experience of our Amsterdam team, creating a workplace where people can do their best work. You’ll work closely with our Operations Manager to keep the office running seamlessly while supporting team operations, organisation, and culture.

Culture & Team Experience: Plan and execute team events, celebrations, volunteering days, and off-sites. Support internal engagement initiatives. Help foster a positive workplace culture where people feel seen, heard and taken into consideration. Admin Support & Finances: Support payroll administration (payslips, holidays, reimbursements, 30% of tax ruling), company doctor (sick leave), pension, lunch, office, commute & benefits arrangements. Coordinate travel and trip logistics for the team. Track monthly invoices, chat with the tax & immigration offices to resolve outstanding questions. Documentation & Processes: Maintain and update internal PeopleOps documentation & processes. Office & Workplace Management: Manage office supplies, snacks, lego sets and equipment. Handle incoming/outgoing mail and packages. Ensure a smooth and well-organized office environment.

If your experience does not meet all our posted requirements below, we’d still love to hear from you. We are looking for practitioners who are passionate about understanding people, committed to lifelong learning, and driven by the love of what they do. If that’s you, please apply!

Proven experience: 2 years experience in HR, PeopleOps, or Admin roles. Exceptional communication skills: Ability to talk to any person, and connect with people across, work fields, culture and languages. Clear communication is also important. Ideally you have an "I've got you" approach working with people. Organized and strategic: Skilled in planning, managing people and experienced working in Office Package, Excel (Numbers), Box, MacOS. Comfortable handling confidential information. Collaborative mindset: Enjoy working across teams, contributing to different initiatives that come up, and always willing to pitch in where needed. Proactive mindset, problem-solving attitude. You have the ability to own processes, people and lead the direction. Adaptability : Comfortable in a fast-paced startup environment, eager to learn, iterate, and innovate. Problem solving: You own this role, processes, people culture and lead the direction. When issues arise, be the empowered force that solves them, rolling-up.

A Positive outlook and genuine care for people: A strong positive spirit and sunny disposition that you try to bring every day. A care for the people around you, this role is about supporting others and caring about their work. Interest in people; interest in people, psychology and human behaviour is a big plus. An eye for details : Sometimes the smallest details matter the most. It could be collecting a small seemingly unimportant package, or remembering someones birthday. This can make the whole difference for our Amsterdam Team, or at least someones day!

Dutch Language skills: Helpful but not necessary! We work mostly in English but of course with our Dutch location, it would be helpful. Previous experience in recruiting: Ability to help with recruiting for our growing company, if needed. We know there are candidates who might not fit everything we’ve described above, or who might have experience and skills we haven’t considered. PassiveLogic can sometimes be flexible enough to shift responsibilities to the right person, or otherwise identify open or upcoming roles that may better fit your professional background. Even if you don’t meet all the requirements above, we still want to hear from you.

Competitive compensation Generous equity share package Pension plan Paid time off Commute Coverage (NS Business Card or Car allowance) In Office Lunch Fun office-wide activities quarterly! Worldwide ski/snowboard pass

PassiveLogic is the first fully autonomous platform for buildings. We’ve reinvented the fundamental principles of automation to democratize technology, optimize buildings, and reduce the world’s carbon footprint. We are a team of technologists, engineers, and creatives dedicated to making a sustainable impact through real-world solutions. We are looking for team members who have a passion for technology and want to work on cutting-edge problems with real-world solutions. Our culture is built on bringing together the most talented engineers, thinkers, and creatives—backed by the world’s leading investors—working together to make the future a reality.