Privacy \u0026 AI Compliance Specialist

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At Basware, we help organizations around the world automate their accounts payable and e-invoicing processes with cloud-based solutions they can trust. Getting privacy, AI, and legal compliance right is how we earn that trust, and that is where you come in. As our Privacy & AI Compliance Specialist, you will join the Legal Team and work closely with, and report to, the Corporate Compliance Director & DPO. Together you will bring our Corporate Compliance Program to the next level, with a particular focus on our Data Privacy and AI Compliance Programs. You will be the first point of contact for compliance questions from business teams, escalate complex or high-risk matters, keep our documentation and assessments accurate and audit-ready, and help shape the policies, notices, risks and training that guide how we work. You will also keep a close eye on legislative developments in the countries where we operate and make sure the right people understand what they mean in practice. This is a role for someone who enjoys turning complex regulation into clear, practical guidance, and who wants to work at the intersection of privacy, AI technology and business. You will collaborate with colleagues across Legal, Sourcing, Product, and the business, in an international environment where your work has a visible impact. If that sounds like you, we would love to hear from you. Depending on your seniority, your key responsibilities will be to: -Support the Corporate Compliance Director & DPO in executing the Corporate Compliance Program , in particular the Data Privacy and AI Compliance Programs ; -Organize and maintain data privacy, AI and other legal compliance documentation , including the Records of Processing Activities (RoPA), Data Protection and Data Transfer Impact Assessments and AI Risk Assessments; -Perform or contribute to data privacy, AI and other legal compliance assessments of solutions, processes and use cases, depending on the risk level; -Build and maintain legal compliance notices, policies, guidelines and processes ; -Contribute to legal compliance training packages; -Cooperate in internal and external ISO and other compliance audits by preparing evidence, answering questionnaires and coordinating with internal stakeholders; -Support the Sourcing and Legal Teams in contractual discussions on data privacy and AI compliance clauses; -Handle first-line requests for legal compliance advice from business teams and escalate complex or high-risk matters to the Corporate Compliance Director & DPO; -Manage the Data Subject Access Requests (DSARs), ensuring an efficient process to triage, answer and track requests within the applicable deadlines; -Monitor legislative and regulatory developments in the countries where Basware operates, in selected legal domains including data privacy and AI, and brief the Corporate Compliance Director and Corporate Compliance Domain Owners on changes and their impact. Work with great people Hanna Ikonen VP, Customer Success "I feel that I can make a difference, drive improvements & take controlled risks, and all this is supported by the company." Kevin Kamau Senior Product Manager "Basware is a global company that values people as a crucial driver for success." Mika Peurala Principal Solution Architect "Absolutely the best colleagues and line managers in the world!" Jaakko Jutila VP, Customer Support "At Basware you have the freedom to identify and start different development activities across the organization without getting approvals from above." Namrata Checker Team Lead, Digital Transformation and Excellence "What I love most about my job is the people that I work with, the freedom of putting forward my ideas, thoughts and feedback but also the freedom of creating the way of working that works best for me." Siddhartha Bhatia Senior Cloud Developer "I am honored to have worked with the leaders of tomorrow. The organization is absolutely people centric with its prime focus always on employee engagement, loyalty and satisfaction." Skills & Requirements -Bachelor’s or master’s degree in law, business or similar field. -2-5 years of practical experience in data privacy, AI and/or other legal compliance areas, ideally in an international B2B SaaS or other technology environment. -A business mindset: you give practical, workable guidance rather than staying in the theoretical world of compliance, and you use sound judgment to weigh which risks the business may take and which it should avoid, in consultation with the Corporate Compliance Director, depending on the risk level. -Experience documenting compliance with legal and regulatory requirements, ideally under the GDPR and/or EU AI Act. -Experience performing compliance risk assessments, particularly in data privacy and/or AI. -Experience tracking legislative and regulatory developments across multiple jurisdictions. -Excellent communication and interpersonal skills, including cultural awareness, empathy, positive mindset and solution oriented. -Strong written and spoken English, with the ability to turn legal requirements into clear, practical guidance. -Proficiency in additional EU languages is a plus. -Practical experience using AI technologies to support your work, e.g. in research, drafting or document analysis and a willingness to further explore and incorporate AI-driven technologies into your work. Great Place to Work We Drive Customer Value We Take Ownership We Are Bold

Basware is how the world’s best finance teams gain complete control of every invoice, every time. Our Intelligent Invoice Lifecycle Management Platform ensures end-to-end efficiency, compliance and control for all invoice transactions. Powered by the world’s most sophisticated invoice-centric AI – trained on over 2 billion invoices – Basware's Intelligent Automation drives real ROI by transforming finance operations. We serve 6,500+ customers globally and are trusted by industry leaders including DHL, Heineken and Sony. Fueled by 40 years of specialized expertise with $10+ trillion in total spend handled, we are pioneering the next era of finance. Joining Basware means you’ll join a team filled with innovators, passionate about their work and enthusiastic about the industry we’ve pioneered. You’ll work alongside highly motivated, capable, and friendly individuals who collaborate to deliver world-class solutions and services. A critical part of our culture is the high amount of trust we put into our employees—we want everyone to make a difference, so we offer flexibility in how you work, giving you the freedom and support to deliver your best results. We truly live our values where: We Drive Customer Value , We Take Ownership and We Are Bold in everything we do, to make it all just happen for our customers. Enable "functional cookies" to watch the video 2025 Gartner Magic Quadrant Leader for Accounts Payable Applications. Basware and Deloitte create Center of Excellence 2024 Launch of World’s 1st AP-Powered GenAI 2023 Growth through acquisitions, Glantus and AP Matching 2022 Basware became a privately-held corporation in a go-private transaction led by software private equity firm Accel-KKR 2020 Recognized market leader, including Gartner Magic Quadrant. Global operations, 20+ offices worldwide 2012 Launch of cloud-based B2B platform for transaction collaboration on Basware's Network 2005 Launch of fully integrated Purchase-to-Pay solution suite 2000 Basware listed on Helsinki Nasdaq, launch of purchase management software & e-invoicing service 1992 Launch of first financial management software 1985 Basware founded in Finland Dan Gafiteanu | Contact Person Send e-mail I'm interested Basware Gent | Hybrid Visit website Powered by