Board & Management Team Secretary

📍 Location: Delft, The Netherlands and hybrid 👥 Reports to: Boardmember(s) 🔗 Role type: Employment (0,8- 1,0 FTE) QDNL is the national quantum technology programme of the Netherlands, dedicated to accelerating research, innovation and the commercialisation of quantum technology. As a privately operated foundation backed by over €600 million in public investment, QDNL strengthens the Netherlands’ position as a global leader in the field. We are looking for a highly organised, proactive and trusted Secretary. In this role, you will serve as the central coordination point between the Board‑, the Management Team, the Supervisory Board, and the wider organisation. You ensure that decision‑making processes run smoothly, information flows efficiently and follow-up actions are executed with precision. This is a senior operational role at the heart of the organisation, ideal for someone who thrives in a dynamic environment, enjoys bringing structure and takes pride in enabling leadership to operate at their best.

As our Secretary you combine strong organisational skills with sound judgement, discretion and a hands‑on mindset. You are the multi-talented “spider in the web” who ensures that governance and leadership processes run seamlessly, that the Board and Management Team are well supported, and that decisions, actions and information are coordinated effectively across the organisation. You prepare and manage all Board and Management Team meetings, including agendas, documentation, minutes and action tracking. You maintain oversight of governance calendars, ensure compliance with statutory and internal requirements and act as a trusted partner to the Management Team. Beyond governance, this role focuses on supporting and advising the (Supervisory) Board and Management Team. You bring structure to leadership workflows, coordinate priorities and streamline communication so that questions, decisions and actions move efficiently through the organisation. You enjoy being close to the content while maintaining a strong operational foundation. This role does not include line management responsibility for the organisation’s administrative staff.

Ensuring smooth workflows, clear prioritisation, and alignment across activities in the QDNL organisation

Serve as Secretary to the (Supervisory) Board and Management Team, including preparing agendas, documentation, minutes and action lists

Coordinate governance and leadership processes, annual calendars and compliance requirements

Ensure timely follow‑up on decisions, actions and requests from the Board and Management Team

Act as the central coordination point for leadership communication, information flow and decision‑making

Provide high‑quality organisational, administrative and logistical support to the Board/ Management Team

Safeguard correct documentation standards, governance procedures and internal consistency

Build strong working relationships across the organisation

Identify, advise on and solve bottlenecks early and proactively bring clarity, structure and solutions

For this role, we are looking for candidates who bring most of the following:

Significant experience in a senior administrative, governance, executive support or coordination role

Experience supporting a Board, Management Team or other senior leadership bodies

Strong organisational skills and the ability to bring structure to complex, fast‑moving environments

Excellent communication skills in English and Dutch, both written as well as verbally

High level of discretion, professionalism and reliability when handling sensitive information

Ability to manage multiple priorities and stakeholders

A proactive, solution‑oriented and hands‑on mindset

Strong attention to detail and comfort with administrative precision

Ability to operate independently while maintaining strong alignment with leadership

Affinity with governance processes, documentation standards and decision‑making cycles

A central and impactful role at the heart of the Dutch quantum ecosystem, where your work directly supports effective leadership and good governance

The opportunity to work closely with the (Supervisory) Board and Management Team, shaping and professionalising the QDNL organisation

A broad and dynamic position with significant responsibility, autonomy and visibility across the organisation

A collaborative, mission‑driven and informal working environment with colleagues who care deeply about innovation and societal impact

Hybrid working possibilities

A competitive compensation package