Corporate Governance & Compliance - Administrative Assistant

Corporate Governance & Compliance - Administrative Assistant Requisition ID 2026-23190 Country Switzerland City Meyrin Overview: The Corporate Governance & Compliance - Administrative Assistant plays a critical role in ensuring strong corporate governance and compliance with applicable laws and regulations. This position combines governance coordination, high-level administrative support, and operational organization to enable effective decision-making and executive efficiency.

YOU will be involved in the following tasks Corporate Governance & Compliance (80%): Maintain and regularly update all POC corporate documentation in close collaboration with relevant internal stakeholders and the Tax Director. Manage access rights and governance materials within SharePoint and other document management systems. Coordinate the execution of legal documents, including signatures, notarization, apostille, filing, and distribution. Act as a regional DocuSign coordinator (Europe and Asia), ensuring proper process adherence and tracking. Support the planning and coordination of Board meetings, operational meetings, and shareholder resolutions. Prepare meeting materials, attend meetings, and accurately record and manage minutes and follow-up actions. Ensure effective logistical coordination of internal and external audits. Act as a key liaison with the global Legal function on governance and compliance matters. Manage and track incoming correspondence in an organized manner Support a variety of activities and interactions vis á vis Swiss and non-Swiss tax authorities. Support data privacy governance activities (Data Privacy Officer responsibilities, where applicable). Executive & Administrative Support (20%): Provide high-quality administrative support to selected POC executives. Manage complex calendars, meetings, and international travel arrangements. Coordinate and process expense reports in a timely manner. Handle complex visa applications and related documentation. Support the organization of team events, leadership meetings, and office initiatives. Qualifications: What YOU will bring to the team Professional Experience: 5–10 years of experience in an Executive Assistant, Management Assistant, or senior administrative role. Strong exposure to corporate governance, compliance, or legal administrative environments is highly desirable. Commercial education (e.g., CFC) or equivalent professional experience. Skills & Competencies: Excellent organizational and time-management skills with the ability to manage multiple priorities. Strong attention to detail and commitment to accuracy. Proven ability to handle highly confidential and sensitive information with discretion. Strong interpersonal and communication skills, with the ability to interact confidently across all organizational levels and with external stakeholders. Proactive, solution-oriented mindset with a strong sense of ownership and urgency. Ability to work independently while contributing effectively as part of a team. High level of professionalism and integrity. Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Familiarity with document management tools (e.g., SharePoint) and e-signature platforms (e.g., DocuSign). Languages: Fluent in English (required). Additional languages such as French are considered an asset. Additional Notes (Optional Section if Needed): This role requires flexibility and the ability to work in a fast-paced, international environment. Exposure to multinational corporate governance structures is a plus. Apply: Apply for this job online Apply Share Refer this job to a friend Refer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Celanese is a global leader in chemistry, producing specialty material solutions used across most major industries and consumer applications. Our businesses use our chemistry, technology and commercial expertise to create value for our customers, employees and shareholders. We support sustainability by responsibly managing the materials we create and growing our portfolio of sustainable products to meet customer and societal demand. We strive to make a positive impact in our communities and to foster inclusivity across our teams. Celanese Corporation employs more than 11,000 employees worldwide with 2024 net sales of $10.3 billion. Celanese ist ein weltweit führendes Chemieunternehmen, das Spezialmaterialien herstellt, die in den meisten wichtigen Industriezweigen und Verbraucheranwendungen eingesetzt werden. In unseren Geschäftsbereichen setzen wir unser chemisches, technologisches und kommerzielles Know-how ein, um Werte für unsere Kunden, Mitarbeitenden und Aktionäre zu schaffen. Wir fördern die Nachhaltigkeit, indem wir verantwortungsvoll mit den von uns hergestellten Materialien umgehen und unser Portfolio an nachhaltigen Produkten erweitern, um den Anforderungen unserer Kunden und der Gesellschaft gerecht zu werden. Wir sind bestrebt, einen positiven Einfluss auf unsere Gemeinden auszuüben und die Integration in unseren Teams zu fördern. Die Celanese Corporation beschäftigt weltweit mehr als 11.000 Mitarbeiterinnen und Mitarbeiter und erzielte im Jahr 2024 einen Nettoumsatz von 10,3 Milliarden US-Dollar. Interested in this opportunity? Note: If you were referred by an employee (they set-up your profile) to this opportunity, you can add and/or update your resume/CV before or after applying to this position. Socialize this job opportunity to a friend, colleague, or family member: