HR Administrator

The HR Administrator is a pivotal role within the organization, responsible for ensuring efficient and accurate HR processes and supporting the Director of Operations in maintaining a smooth operation. This position involves handling a wide range of HR administrative tasks, from managing contracts and payroll to ensuring compliance with local regulations and supporting employees with their queries. The HR Administrator will also contribute to system improvements and process optimization, particularly with AFAS and other HR-related systems.

HR Administration:

Prepare contracts, extensions, and employee/contractor updates (mutations).

Manage onboarding processes, ensuring all prescreening documents are prepared according to client and broker requirements.

Coordinate offboarding activities, including exit documents and clearance procedures.

Maintain and update HR administration records and systems.

Legal and Compliance:

Prepare and gather necessary documentation for the 30% ruling application.

Process visa applications, extensions, and updates with the IND.

Assist with UWV applications.

Payroll Administration:

External payroll: Verify and process monthly hours and address payroll-related inquiries.

Internal payroll: Process declarations, travel costs, and prepare payroll data for submission.

Employee Support:

Respond to employee and contractor questions via email, WhatsApp, phone, and in person.

Provide timesheet guidance to new starters.

Manage and approve employee requests such as holiday and sick leave.

System and Process Improvement:

Set up and implement AFAS, resolve system issues, and draft user manuals.

Update and translate HR documents and client contracts.

Monitor and ensure compliance with relevant rulings and regulations (e.g., UWV, tax office updates).

General HR Support:

Maintain and manage the HR mailbox, responding to and resolving queries in a timely manner.

Assist with small tasks such as preparing employer statements and relocation forms.

Support invoice checks and processing within AFAS.

Expectations

Deliver exceptional attention to detail and maintain the highest standards of accuracy in all HR processes.

Proactively identify and address issues, suggesting improvements to streamline workflows.

Maintain confidentiality and professionalism while handling sensitive employee and company information.

Be a reliable point of contact for employees and contractors, ensuring their HR needs are met promptly and effectively.

Stay updated on changes in labor laws, tax regulations, and other HR-related policies.