Facilities Associate/Receptionist

We are currently looking for a Facilities Associate/Receptionist to join our Amsterdam office for an initial period of 5 months. Responsible for supporting the administration elements and duties of the Facilities team as well as providing support for the Reception services. The balance of the role is approximately 60% on administrative and 40% on Reception duties.

Facilities Assist with the set up of rooms for training, meeting, hospitality, local events etc. ensuring the rooms are available and set up according to customer requirements. Maintain Facilities storage areas to ensure safe and proper control of company assets/Inventory Maintain correct car parking allocations, record and support visitor / other office parking requirements Support the building Security systems, administer badges, maintain system details and integrity Assist Facilities team to prepare budgets and forecast information, checking accuracy and highlighting any discrepancies and/or concerns Assist with the administration of local Insurance details and claims handling. Support and act as point of contact on all Vending, Catering, Hospitality & Free Issue supplies to support the business Support the business by ensuring local, proper document archive services are available to the business. Administer the local Key Holders lists ensuring latest accurate data is available.  Assist as applicable with the Premises Open & Closing programme, maintaining accurate records of procedures and issue logs. Create purchase orders within SAP for vendors Reception Meet & greet guests/visitors, ensuring proper recognition; registration & allocation of appropriate badge/access control; prompt call to Epson host; basic introduction to  the floor facilities; drinks offered & be available to answer any questions Provide prompt and appropriate Telephone/Switchboard services, including message taking, call transfer or answers to enquiries Deal with Reception email and fax correspondence ensuring answers or redirection as appropriate Support proper meeting room bookings and arrange hospitality as requested Handle accurate distribution of incoming and outgoing letters and parcels via appropriate services, maintaining accurate records for tracking and invoice processing Ensure accuracy of the phone system information with regular updates and routine audits

Bottom of Form Ability to work to agreed deadlines Previous experience working in a Front of House capacity Some administrative experience Experience of working within a multinational company and understanding international business environment Some knowledge of Health & Safety legislation, procedures and working with them will be advantageous Previous experience of SAP / SAP BW highly desirable Good Microsoft Office skills, in particular Excel Excellent interpersonal and written & verbal communication skills Fluent in Local Language & English Language, written & spoken We are keen to hear from you even if you don’t match all listed requirements, but you identify with our brand and passion for innovation.

Our heritage We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions. Our commitment to the environment We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society. Our people We believe a healthy culture, strong values, teamwork, and contribution from a diverse range of individuals will help us to strive for excellence. Our brand Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.