Open role
Project Assistant (Secretary of shared services)
Bennet & Boss B.V.
About the role
Do you enjoy bringing structure to project administration, reports, contracts, and cross-department coordination? Are you accurate, analytical, and comfortable working with data, Excel, Power BI, and multiple internal stakeholders? -
Project Assistant to support several key departments by coordinating project administration, reporting, contract follow-up, and organisational activities within an international technical environment. -
What you'll do
Support the administration of Product Development, New Technologies, Legal, and commercial technology-related departments. Organise and monitor project administration, including project progress, time recording, and R&D activity records. Support European project administration by collecting financial information, preparing financial statements, and coordinating with project participants. Prepare and consolidate monthly KPI reports on innovation, covering initiatives, costs, hours, and planning. Support the Legal department with secretarial activities, filing, and follow-up of contract legalisation processes. Help structure the interface between R&D and Legal to improve service continuity and information flow. Maintain departmental tools, procedures, and historical databases. Support the organisation of customer events and conferences, and the initiation of commercial contracts. Coordinate with internal stakeholders such as Finance, Tax, Engineering, Innovation, Product Development, New Technologies, and Cost Control. Ensure work is carried out in line with QHSES requirements, internal procedures, and quality standards.
What you'll bring
Bachelor's degree. Experience or affinity with innovation, technical project administration, or administrative support in an international organisation. Strong knowledge of Excel. Experience with Power BI is an advantage. Proficient in English; Dutch is a plus. Strong analytical skills and the ability to structure complex information clearly. High level of accuracy and attention to detail. Able to collect, process, and organise information from different sources. Independent, proactive, and able to manage tasks without constant supervision. Team-oriented, quality-conscious, and result-driven. Comfortable working with multiple departments and stakeholders in a dynamic environment.